Article

What is customer empathy? Tips and importance

Customer empathy is the ability to see things from the customer's perspective. Walking a mile in customers' shoes has bigtime business value.

By Tara Ramroop, Senior content marketing manager

Published October 16, 2019
Last updated September 20, 2021

Customer empathy is a great tool for people in customer-facing roles. It can also be the strategy behind any business that’s committed to customer-centricity.

What is customer empathy?

Customer empathy is the ability to see things from the customer's perspective. In customer service, empathy means that you can put yourself in the customer's shoes. As a business, it is the ability to understand what a customer experiences when they use your company's products or services.

Whether a customer’s experience is good, bad, or somewhere in between, empathy helps build trust and an emotional connection between that customer and the business. It can help a support agent dealing with an angry customer, for example. But it is not only important for customer-facing roles or when emotion runs high. Rather, customer empathy is necessary in all business operations, for all roles.

Being truly customer-centric means encouraging everyone in the company, from product teams to marketers, to think about everything they do from the customers’ point of view. Infusing customer empathy throughout a business can lead to better products, a better customer experience, and greater customer satisfaction.

Why customer empathy is important

Customer empathy can help define an entire approach to business: the products or services it provides, or the company’s approach to marketing, training, or industry leadership. This can be a good thing. The products or services a company provides must provide the best solutions to customers’ problems, or it will easily be toppled by competitors who understand customers better. In other words, by competitors with more empathy for the customer experience.

Furthermore, the line is blurred between what customers want transactionally and what they expect as human beings in a big, confusing world. In the growing empathy movement, companies are expected to be agents of change. Millennials and Generation Z tend to funnel their dollars into socially responsible companies. Both indicate that empathy at large-for the environment, for a diverse customer base, and for the people within a company’s own walls-is another business imperative.

Frontline customer support is often the first team we think of when customer empathy comes up. It’s easy to see how empathy can dramatically improve many stressful situations:

  • Navigating a confusing phone tree in the wake of an emergency room visit or stolen credit card.
  • Clicking through an online help center that provided little in the way of help.
  • Standing among delayed passengers at an airport gate, refreshing the airline app for updates and demanding answers in person from harried staff. 

We know these experiences, having lived through them or similar ones as customers. But even the best training and technology can’t prevent these too-familiar situations. This is where customer empathy comes into play.

The mere act of acknowledging that we’ve had similar experiences is the first step in cultivating a sense of customer empathy. Remembering what it is like in those moments helps a customer service representative see problems as opportunities to repair the customer relationship in the short-term and the long-term.

Many of the most important customer service skills managers look for are also empathy-building skills. These customer support soft skills are essential when building successful support teams that are ready to show empathy for customers.

Related read: How to handle a difficult customer

How do you build customer empathy?

We’ve all heard the stories of companies going above and beyond to show customers appreciation. Morton’s steakhouse met a man at the airport with a steak because he asked for one in a tweet. Nordstrom’s accepted a set of returned tires even though Nordstrom doesn't sell tires. These stories are heart-warming, but customer empathy ultimately comes down to the measures a company takes every day to make every customer feel heard, understood, and valued.

Here are a few ways to build customer empathy.

  1. Make support easy to reach
  2. Provide fast resolutions
  3. Listen to customer feedback
  4. Build personalized relationships
  5. Support causes customers care about
  6. Focus on the human touch
  7. Provide empathy training to agents
  8. Invest in the employee experience

1. Make support easy to reach

Customers shouldn't have to climb a ladder to reach support. A company can show its customers empathy by making it easy for them to get help over the channels most convenient for them. In fact, 40 percent of customers want to connect with brands over their preferred channels and 64 percent tried a new channel in 2020, according to our 2021 Customer Experience Trends Report.

But if 2020 had a breakout star, messaging would be it. As customers sheltered at home in their favorite pajamas, they turned to other comforts: familiar channels like WhatsApp and text. Nearly a third of customers messaged a company for the first time in 2020, and 74 percent of those say they will continue to do so.

2. Provide fast resolutions

It's not empathic to make customers wait longer than expected to get help, especially with 73 percent of customers reporting that quick resolutions are the number one indicator of a good customer service experience.

A knowledge base is one way to ensure customers can find immediate answers to simple questions, even when agents are off the clock. Similarly, a chatbot can help agents assist more customers at once by taking over repetitive queries and capturing preliminary customer information, like order number or city.

3. Listen to customer feedback

What's the best way to understand your customers' needs? Ask them.

Listen to your customers. It’s something a lot of companies say, but not so many of them do. Gathering customer feedback through measures like customer feedback forms can go a long way towards seeing things from the customer's perspective, learning about changes in customer expectations, and finding ways to improve your product or service.

4. Build personalized relationships

Relationships are critical to building empathy. When a customer has to repeat the same information over and over again, such as their contact information, account type, previous support issues, or billing details, it's a frustrating experience for both the customer and the agent. With all the details agents' need at their fingertips, agents can anticipate customers' needs and make the experience a personal one.

5. Support causes your customers care about

Customers want fast and convenient support. But they're also looking to buy from companies that support important causes. Fifty-four percent of customers want to buy from companies that prioritize diversity, equity, and inclusion in their communities and workplaces, according to our Trends Report.

6. Focus on the human touch

Technology can help create more empathic customer experiences, particularly when it comes to speed and personalization. But this is only possible when a company balances the power of technology with the power of the human touch.

For example, customers find chatbots helpful for getting fast answers to simple questions, especially when agents are off the clock. But they find chatbots frustrating when there isn't an easy way to get in touch with a human agent, and they generally prefer interacting with a real person for higher stakes and more complex issues.

7. Provide empathy training to agents

Forty-nine percent of customers want agents to be empathetic. It helps to hire agents that can put themselves in the customers' shoes. But empathy should also play a key role in your customer service training plan.

8. Invest in the employee experience

Sam Goff, former Director of Guest Services at Magnolia, describes the crucial role front-line support agents play in creating a positive, brand-right experience for the brand, which was co-founded by HGTV stars Chip and Joanna Gaines. Going beyond traditional ticket metrics, the team is held to one core tenet to define success: Get the story.

Magnolia's "get the story" approach to phone support reminds us that there are two parties in the equation: customers seeking assistance or an understanding ear, and the employees who must be empowered to make that experience happen. For business-to-business providers, these are customers, too. That's why having empathy for agents and creating the best possible experience for them is a mark of the next-generation call center.

Agents won’t be able to show empathy for customers unless the company shows empathy for their agents. In other words, providing the best employee experience leads to great customer experience. Try these tips to show empathy for the folks on the front lines:

  • Encourage a "busy now, please come back later" flag at their stations or desks. This puts a boundary around their time so colleagues aren’t compelled to approach when they’re heads down or taking a well-deserved break. And, since agents are often so willing to drop everything and help for drive-by consults, it builds self-care time into their day.
  • A leaderboard for fun or unusual business metrics: champion at high-fives or most positive comments, for example.
  • Storytelling. Starbucks, for example, encourages baristas to tell stories about the coffee, a ritual that starts with a new-hire tasting and sharing. Similarly, Ritz-Carlton teams start the day with a customer service success story, inspiring them to deliver a story-worthy customer experience in the day ahead. Both approaches help front-line employees feel connected to and included in the business.

Empathy statements for customer service

Empathy statements are one way for front-line agents and associates to build trust with customers. Empathetic statements demonstrate that:

  • The support agent understands the problem and what the customer might be thinking and feeling as a result, and
  • The agent is willing and able to help the customer reach a resolution.

These are some examples of empathy statements:

  • “I’m sorry you’ve experienced this.”
  • “This has happened to me, too.”
  • “That’s so frustrating.”
  • “Thank you for getting in touch with us about this today.”

There are many ways to personalize this final message to the business. For example, an agent for a subscription meal kit might mention how many meal boxes the customer received and either thanks them for being a new customer or for being a loyal customer after x number of boxes.

Here is an actual empathy statement from a subscription meal kit company. It did the trick by affirming the frustration and being ready to dive in and help.

I am so sorry to hear about your Box not yet arriving! That would be incredibly frustrating and disappointing and I deeply apologize for this. It would be my pleasure to assist you today!

The takeaways from this experience: Don’t mess with people’s dinner and don’t forget to empathize.

That’s customer empathy as a solution. Let’s think about customer empathy as a feature of a team and a company.

Customer empathy examples

Modern mission statements or company stories often explain what didn't exist—be it in software or baby food—and how the founders took matters into their own hands to solve a problem that impacted them or people they knew. Learn more from founders and CEOs whose entire business plans include a heavy helping of customer empathy.

Hatch

Hatch founder and CEO Ariane Goldman set out to solve her own problem, in turn solving the same one impacting many new and expectant mothers. In founding Hatch, which provides before-, during-, and after-pregnancy clothing, services, and community, Goldman explained in 2020 at the National Retail Federation Big Show that she was driven by her passion to create a support structure around the entire pregnancy experience.

SoulCycle and Flywheel

Ruth Zukerman co-founded SoulCycle and Flywheel. In an episode of the Repeat Customer podcast, she explains how empathy for the everyday struggles around individual fitness routines served as the unlock to her business.

One Medical

Another hole in the market: a human-centric, tech-savvy healthcare experience.
In another podcast episode, One Medical President and CEO Amir Rubin diagnoses what's wrong with the healthcare experience today, and explains what his company is doing about it after walking a mile in patients' shoes.

Henning

Henning makes luxury, plus-size womenswear. Co-founder and CEO Lauren Chan, speaking virtually at the 2021 National Retail Federation Big Show, said that she is most excited about getting to know their customers better and making more data-driven decisions. As the company shifts to an on-demand model of production, the company centers customer empathy and avoids a common industry pitfall: making a collection, being locked into selling it, and therefore being forced to “put it down people’s throats for four months” whether customers want it or not.

Small-scale and large-scale customer empathy

Customer empathy must happen at a small scale and on a large scale. Individual agents or associates to individual customers must be able to judge in real-time how to best help a customer standing in front of them or waiting on the other side of the chat window. On a bigger scale, businesses must always provide value for customers. Cultivating customer empathy at both levels helps ensure the customer and their experience remains at the center of everyone's work.

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